4. Green Team Steering Committee (GTSC)

4.1 Steering Committee Officers

4.1.1 Chair

  • Prepares agenda for Steering Committee meetings
  • Acts as Facilitator* for some GTSC meetings

4.1.2 Vice Chair

  • Assists in preparing agenda
  • Acts as Facilitator* for some GTSC meetings

4.1.3 Treasurer

  • Maintains two accounts with funds:
    (a) Resident Council account, which has the funds provided by the Resident Council – use is restricted to activities approved by the Resident Council. Unused funds are lost at the end of the fiscal year*.
    (b) Green Team Account, which has funds earned by the Green Team or donated – unrestricted. Unused funds carry over to next fiscal year.
    *** We need more information about how to access these accounts. ***
  • Submits annual budget request to Resident Council.
  • Sends Resident Council documentation of expenses requiring reimbursement to Green Team members for Green Team expenses they paid for.

4.1.4 Recording Secretary

  • Prepares minutes of GT SC meetings, sends draft minutes to other SC members for review, submits final minutes for review at next GT SC meeting.
  • Maintains archive of approved minutes.
  • Prepares Annual Report, sends it to GTSC members for review, and sends final approved version to Resident Council. See Section 5.7.

4.1.5 Corresponding Secretary

  • Using gmail account panoramagreenteam@gmail.com, maintains Membership List in gmail Label*  #Members, including contact information (email and phone).
  • Maintains gmail Labels for subgroups and event attendees.
  • Sends email messages to members about programs and events.
  • Handles incoming messages, replies to some messages and forwards other messages to Green Team members who reply to the messages.

4.1.6 At Large members

  • Participate in GT SC meetings and in subcommittees.

4.1.7 Subcommittees

   Recycling (See Section 9.1)
   Pollinator Garden (See Section 9.2)
   Grounds

Explanation of Terms *:

  • Facilitator – Person who conducts the meetings, using the agenda and limiting discussion when necessary.
  • Fiscal Year – August 1 until July 31 of the following year.
  • Gmail Label – A group of email addresses associated for a specific purpose (e.g. Green Team members, GTSC members, attendees at specific events).

Draft July 21, 2026

Lacey, Washington